BeautyServFeatures and Capabilities

Integration

BeautyServ modules are designed to work in perfect concert, bringing together all the vital data needed to help you gain the total business control you need.

Easy to Implement

BeautyServ is designed to simplify the implementation process.  Thorough documentation describes the operation and logic of all applications.  This saves you time and money bringing your operations on-line.

Easy to Use

Time-tested techniques for visual display and the steps for data entry translate into an easy system to use.  BeautyServ enhances your productivity as employees make better use of your resources.

Reporting

On-demand access allows users to select from over 150 standard reports and inquires

Technology

This cloud-based, integrated business ERP software is fast and efficient, it employs “best practices” and features a “low -footprint” with absolute minimal network traffic, platform independence and no reliance on any propriety technologies.

BeautyServ Features and Capabilities

  • Item Lookup Capability throughout Entire System
  • Customer Lookup Capability throughout Entire System
  • System, Menu, & Program Security
  • Online Real Time Updating (Batch is available for branches)
  • Fully Integrated Point of Sale Module
  • Historical Transactions Kept Online
  • Sales Entry Accepts Item Number, Item Alias (Short Item Code), Bar Code, or Manufacturing Item Number
  • Retail - Point of Sale Version Bundled with Scanner & Cash Drawer
  • Master Account referring to Identify Salon & Individual Stylist at Salon to allow user to view either
  • Individual Stylist Sales History or Salon Stylist Sales (All Stylist Tied to Salon)
  • Product & Invoicing Discounts Available for Schools or Educators
  • Special Branch PO Requisitions Streamline Product/Warehouse Ordering

  • Enter & Save Customer Quotes
  • Auto Transfer Of Quote To Invoice
  • QicScan Item Lookup Displays Item Availability by Product MFG & Type
  • Customer/Item Price Inquiry
  • Customer Service Inquiry
  • View All Aspects of A Customer Account On One Screen
  • Item Availability with Substitutes
  • Bill To/Ship to Customer Records
  • User Defined Credit Terms
  • Contract Pricing With Start/Stop Dates
  • Customer/Product Line Pricing (Matrix Pricing)
  • Customer/Product Rebate Tracking
  • Customized Customer Price Books
  • POS Comments by Customer
  • Credit Hold & Authorization
  • Customer Daily Sales Report
  • Driver Collect Sales
  • Physical Inventory Count Selection
  • Physical Book/Count Sheet Print
  • Count Entry & Exception Entry
  • Count Deviation Journal/Update
  • Inventory Valuation by Average Cost, Last Cost, Unit Cost, or LIFO Cost
  • Continue "BUSINESS" while Physical in Progress
  • Recommended Item Transfer Advice/Report
  • Item Transaction Detail Inquiry Allows For Quick Resolution of Disputed Qty's & Variances
  • Sales History For Last 12 Months & Beyond With Profit Dollars & Margin % Are Stored & Viewable by:
    • Customer & Customer/Product Line
    • Salesman & Salesman/Product Line
    • Product Line & Individual Part Number
  • Current & Historical A/R Inquiry by Customer
  • Product Line Current Year Vs. Last Year Analysis
  • Lost Sales Reporting & Analysis
  • Non-Stock Item Report & Analysis
  • Item Ordering/Replenishment with Recommended Qty's
  • ABC Classification & Min/Max Recommendations
  • Daily Sales Register with Cash/Charge Breakout
  • Daily Sales Analysis for Various Time Frames
  • Daily Backorder Report Identifies Customers/Items
  • A/R Adjustments Do Not Effect Sales History
  • Sales Tax Register with Taxable/Non-Taxable Sales
  • Dating’s & Ability to Split Invoice Into Multiple Payments (Schedule)
  • A/R Trial Balance in Summary Or Detail Format
  • Past Due Accounts/Collections Report
  • Service/Finance Charges
  • Statement Printing
  • Current & Historical A/R Inquiry by Customer
  • Auto Apply Payment to Oldest Invoice If Desired
  • Quick & Easy Application of Payments
  • Ability to Cancel Payment Application
  • Cash Receipts Edit List & Maintenance Allow For Changes Before Updating Customer Accounts
  • Non-Accounts Receivable Cash Entry
  • Drivers Cash Receipts Monitor Delivery Collections
  • Vendor Invoice Entry Allows For Discounts As Either A Percent Or Flat Dollar Amount
  • Fixed/Recurring Expenses Fully Supported
  • Auto Payment by Due Date & Discount Date
  • Cash Requirements Report with Ability To "Delete" Checks For Payment
  • Checks Automatically Generated With Corresponding Check Register with G/L Distribution
  • Accounts Payable Analysis Report & Discount Analysis
  • Current & Historical A/P Inquiry by Vendor
  • A/P Analysis Report & Inquiry by G/L Account
  • Reconcile Checks & Bank Statements
  • Quickly Identify Outstanding or Voided Checks
  • Calculates 'Float Time' by Vendor & Bank
  • User Defined Accounting Periods
  • Recurring Journals & Processing
  • Allocation Journals & Processing
  • Standard Journals & Processing
  • Reversing Journals & Processing
  • Budgeting by Account
  • Account Detail & History Inquiry
  • Prior Periods May Be Left 'OPEN'
  • Interfaced to A/R & A/P
  • Allows User to Create and Format Financial Reports to Their Preferred Format
  • Multi-Column
  • Actual Vs Budget
  • Comparative This Year Vs Last Year
  • Balance Sheet
  • Income Statement
  • Supporting Schedules
  • Transaction Detail/Activity by Account
  • Auto Transfer of Items to Purchase (From Item Replenishment) to Purchase Order
  • Transfer Vendor Drop Ship Customer Orders to Purchase Order
  • Ability to Maintain PO's Once Entered
  • Items on Order Inquiry
  • Receiving History
  • Customer Back Orders Identified Quickly
  • PO Qty Allocation to Back Orders
  • Branch PO Requisition & Receiving Streamline Branch Ordering from Central Warehouse
  • Sales History Reports Display Gross Profit Dollars & Margin %
  • Sales by Item Report
  • Sales by Customer Report
  • Sales by Salesman
  • Closed Invoice Detail Retained Online
  • Create & Track Sales/Rebate Programs
  • Daily/Monthly Sales Journals
  • All Month-End Procedures Organized On Single Menu with Date Last Run Displayed
  • Month-End Job Stream Allows User to Specify Programs to Run Automatically
  • System Design Allows for Continuing Sales Order & Invoice Entry During Month-End
  • Historical Data Purges Controlled by User
  • Report Spooling Quickens Month-End
  • User Definable Reports
  • Identifies Company Vendors & Suppliers
  • Define Supplier Item Cross References
  • Ability to Handle Vendor Price Updates
  • Define Special Purchase Agreements/Terms
  • Separate Remit to Address
  • Vendor Performance/Analysis Report
  • Item Purchase Advice by Vendor
  • Multiple Vendors per Item
  • Vendor Lookup
  • Automatic Pricing Eliminates Costly Mistakes
  • Online Stock Availability With Substitute/Alternate Items Displayed
  • Ability to Sell Non-Stocks
  • Ability to Record Lost Sales & Specials Pricing
  • Suggestive Sell Comments Display by Item
  • Open Orders & Back Orders Sorted by Customer, Item No, Order Number
  • Item Lookup Via Multiple Fields
  • Review & Maintain Orders During Entry
  • Cash Register Check-Out Insures Balanced Entries
  • Cash Register Paid-In, Paid-Out’s Track Miscellaneous Cash Register Transactions
  • Manufacturer/Supplier Sales Reports by Product Category
  • Bill to & Ship to Data
  • Customer Pricing Rules
  • Taxability & Credit Limits
  • Category & Groups for Analysis Reporting
  • POS Comments Display in Order Entry
  • Free Form Customer Comments
  • Billing & Shipping Control Information
  • Alpha Numeric Customer Numbering
  • Customer Lookup throughout System
  • Lookup Via Multiple Fields
  • Multiple Units of Measure
  • Pricing & Cost Information
  • Min/Max Qty's & Lead Times
  • Multi-Warehouse/Site
  • Substitute & Alternate Parts Per Item
  • Vendor/Supplier Data
  • Substantial History Data Per Item
  • Ability to Process Multiple Items Under One Kit Item Number
  • Assembled, Pre-Assembled, Related Kits
  • Pricing at Kit or Component Levels
  • Related Products Release Automatically
  • Kit Components Maintainable at POS
  • May Contain Labor Fees as Components
  • Print Detail Option on Order/Invoices
  • These Screens Display Sales, Cost, Gross Profit Dollars & Margins for the Past 12 Months, YTD, MTD, Prior Year, 2 Years Ago
  • Information Collected from Billing
  • Graphing Capability Built-in
  • Quickly Determine Profitability
  • Data Used for Item Replenishment
  • Also Available in Report Form
  • Automatically Calculates Purchase Qty's
  • Checks for Overstock Conditions At Other Branches
  • Checks Stock Qty’s of Substitute Items as Well
  • Advises Management of Available Discounts Levels
  • Individual or Consolidated Branch Purchasing
  • Recommended Transfer Advice
  • Seasonality Codes Further Define Calculation
  • User Defined Calculation Patterns
  • Auto Transfer of Items to Purchase Order
  • Item/Qty Selections Maintainable by User
  • Inter Branch Transfers & Adjustments
  • Quickly View All Aspects of the Customer’s Account including the following:
  • A/R Balances, Credit Status & Available Credit
  • Number of Times Past Due by Aging Category
  • Past Sales History & Profitability
  • Last 10 Invoices & Line Item Detail
  • Any Open/Pending Quotes or Sales Orders
  • A/R Detail
  • Customer Comment Information
  • Company Phone & Contact Data
  • Quickly Transfer to Billing Screens from Customer Service
  • Establishes Status of Account Prior to Taking Order
  • View Multiple Items with a Common Attribute
  • Ideal for Part Type Lookups (shampoos, conditioners, etc.)
  • Displays Pricing & Branch Qty Availability
  • Ability to Drill Down to Individual Items for Details
  • Item Special Pricing Highlighted for User
  • Quickly Locates Items for a Customer's Request
  • Jump to Sales Order Entry Once Part is Identified
  • User Defined Selection & Groupings

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